12 Best Invoicing Software (September, 2026)

Plus, this figure will increase in the coming years. You can join the larger percentage of owners reaping the benefits of using invoicing software to handle their business billing needs.

Using the best invoicing software may not be free, but it covers your basic business needs. Invoice creation, sending recurring invoices, account management, payment portals, and account balancing are some of the basic features of invoicing software.

There are lots of invoicing software, but your business type and what you want would influence your choice. Some popular options include FreshBooks and Invoice Simple.

Knowledge of the best invoicing software helps you navigate finances in the business world. Keep reading for more information and pick out which applications are free or to be paid for.

What Is Invoicing Software?

There is often a hassle in trying to use paper invoices. In the long run, issues arise in balancing your accounts. This is where invoicing software comes in.

It is basically a tool that processes the billing for your services and products. It is an automated process. The cost of the service rendered or product purchased is generated, and the invoice is sent to your customers.

What Is the Best Invoicing Software?

This section will cover several invoicing software, prices, pros and cons, and how to use them.

1.  FreshBooks

FreshBooks was voted the best overall invoicing software on Investopedia. Its templates are solid, and the payment processing can be done without hassles. The invoicing option can be customized and convenient with options for tracking your inventory.

Besides inventory tracking and invoice generation, there are also a host of other accounting services. It is ideal for a business irrespective of size, and they have excellent customer service.

The services, including invoicing, are better on a desktop. It can also be accessed with a mobile device, but some desktop features are unavailable on mobile. The app also comes in handy to either review or forward invoices.

Additional Features

Other features of FreshBooks software are project management, expense tracking, time tracking, payments, and reporting. Third-party app integration is also allowed on the platform. More than 100 apps can be easily integrated into the software.

Subscription

FreshBooks give room for you to actually decide if you would want to stick with them or not. They do this by offering a 30-day trial. If the outcome is ideal for your business, you can go ahead and choose a paid plan.

The paid plans include

• FreshBooks Lite: This is a $15 per month plan. It covers up to 5 billable clients.
• FreshBooks Plus: A $30 per month plan covers up to 50 billable clients.
• FreshBooks Premium: This is for a $55 per month payment. The billable clients are unlimited.
• FreshBooks Select: It is a customizable option and is ideal for companies with larger workforces.

Pros

There are several pros to using FreshBooks invoicing software.

• It has a rich reporting template.
• You can integrate more than 100 apps with the software.
• It has an automatic payment feature that allows you to make payments with credit cards or ACH.
• They offer customizable recurring invoice options.

Cons

As there are many advantages to using FreshBooks, there are also several disadvantages. This may be in the form of limitations.

• FreshBooks invoicing software is pricier than some of its contemporaries.
• There’s only so much you have control over regarding customizing its template.
• Its functioning as a mobile app is somewhat limited. You may encounter some challenges in trying to use it.

2.  QuickBooks

If you are looking for Invoicing software that collects and organizes data and reports meticulously, you may lean towards QuickBooks. It caters to both individuals and small, medium or large businesses.

Additional Features

With QuickBooks, you can either customize or automate your invoices. It keeps records of your work and has bookkeeping features and accounting tools.

The software allows you to send duplicates of your invoices to more than one customer at a time. You can also include billable hours.

It is no secret that QuickBooks is the best Invoicing software that gives you insight into your financial metrics.

You have the opportunity to get information faster as the reports are located right on the QuickBooks dashboard. It boasts greater efficiency and helps you make informed decisions.

Subscription

QuickBooks has a 30-day free trial period, after which you must subscribe to a plan to continue usage. The perks you enjoy when using this platform depend on your subscription plan.

The more you pay for a plan, the more detailed your reports get. There are four plans you can subscribe to.

• Simple Start plan: with $30 per month, you can enroll in this plan. You can access general reports in the form of balance sheets, cash flow and more.
• Essentials plan: Subscription to this plan would cost you $55 each month.
• Plus plan: this goes for $85 per month.
• Advanced Plan: This would cost you $200 per month.

Pros

• QuickBooks has other accounting tools you can use. They are not limited to just creating invoices.
• You can customize your reports as you prefer.
• It boasts a rich resource center.

Cons

• Interface navigation may pose a challenge. And you may need some time to get used to it.
• The plans are pretty pricey. This is in comparison to other invoicing platforms.

3.  Invoice Simple

Using a desktop device to create invoices, manage, track and do so much more is handier with Invoice Simple. Unlike other invoicing software, this platform offers desktop and mobile apps the same functionality.

Besides creating, managing, and tracking invoices, you would find it easy to accept card payments using the app. The payments cover both credit and debit cards, and you can also process payments with PayPal.

Invoice Simple is often referred to as the best Invoicing software because of the ease of users’ experience. There is also excellent customer service, pocket-friendly subscription fees, and it’s efficiency.

Additional Features

With Invoice Simple, you can send invoices comfortably with your mobile phone. It is accessible to both Android and iOS users alike. Despite the easy-to-use nature of the software, it might only meet some of your accounting needs.

There is a limit to the accounting and reporting functions it may do. On the brighter side, you don’t need to break the bank to use it.

Subscription

There is a free trial for this invoicing software. The trial lets you send one invoice for free, and afterward, you would have to subscribe to use it consistently.

• Starter: This subscription plan is available for $2.99 per month. It allows you to send up to three invoices monthly.
• Pro: This plan goes for a price of $6.99 per month. With this plan, you can send unlimited invoices monthly.
• Premium: The premium plan is available for $11.99 per month. This plan also covers access to the mobile app.

Besides the plans mentioned above, there is also an option for annual fees. This helps to curtail excess spending for the monthly payment.

Pros

• It has a customizable template for users.
• It is very affordable and caters to your company size.
• Invoice Simple accepts both credit and debit cards for payments.

Cons

• There is just a one-way payment for credit card transactions.
• Invoice Simple offers only one invoice for the free trial, unlike other invoicing platforms that offer juicy free trial offers.

4.  Square

Square is one of the best invoicing software options out there and the go-to service for many businesses. The company claims that over 75% of its invoices get responses daily.

The invoicing app is a well-known small business-friendly platform. Plus, owners can use it to regulate both online purchases and POS (Point Of Sale) purchases.

Additional Features

As a business owner using Square, you can customize your invoices before sending them to your customers. You can also create a schedule for recurring bills and track your invoice status.

There is a one-click payment option, making it easier for customers to pay their bills conveniently from their mobile devices.

Subscription

Like other invoicing software, there is a free version for Square. You get charged when your customers pay their invoices. The charge on the invoices is around 2.9%, and a $0.30 fee.

• Paid subscription: Besides the free subscription, there is also a paid version. It costs $20 and has some added features.

Pros

• There is no option for monthly fees. You are charged when invoices are paid for.
• The platform has a one-click payment option. This makes payments really easy.
• You can track your invoices in real time.

Cons

• You don’t get to have much freedom customizing your invoices.
• The fees per transaction can get overwhelming.

5.  Zoho

This platform is listed as the best Invoicing software for business owners who want automated services. It is popular for the automation it gives, helping you chart your payments and services at an affordable rate.

You get to customize your invoice and even payment options when using Zoho.

Additional Features

There are several necessary services that Zoho can add to your business. It ranges from aid in marketing, sales, and even in finances.

The automation can remind customers of late fees,  inform them about discounts and strengthen client relationships.

With Zoho, you can create automatic payments and recurring invoices. You can also use it for email alerts, field updates, and in-app notifications.

Subscription

Using the Zoho invoice software, you can send up to a thousand invoices free of charge. This is restricted to just invoices. There are payments made to use other services.

Pros

• Zoho gives automation flexibility for both in-house and customer needs.
• Recurring invoices can be set up.
• You can create invoices in several currencies.
• Invoices are free.

Cons

• Some of the automated customizations can’t be done without developer skills.
• Automation cannot exceed 10 workflows.

6.  Invoice Ninja

This platform can be referred to as the best Invoicing software on the basis of cost. It is absolutely free to use this software. This platform is ideal for business owners and freelancers. It has over 200,000 businesses using it.

Additional Features

Invoice Ninja allows auto-billing, project management, and recurring invoices. Invoice Ninja is probably the best Invoicing software for business owners that have customers across the globe.

Several payment pathways and support exist for over 50 currencies and at least 20 languages.

Subscription

As was previously mentioned, Invoice Ninja is entirely free. It offers unlimited invoices and can generate quotations for up to 20 clients.

• Ninja Pro plan: When your customer base increases, you’ll need to reach more people. At $10 a month, an unlimited number of invoices can be sent to an unlimited number of clients. Custom URL also comes as an added feature under this plan.
• Enterprise plan: For more amazing features and a broader reach to your clients, you can pay $14 per month for this plan. This plan allows you multiple-user access for you and your team and much more.

Pros

• Invoice Ninja allows for unlimited quotes and invoices.
• There are several payment gateway options.
• Invoice Ninja, unlike other invoicing software with much-limited app integration, allows over 1000 app integration.

Cons

• There is, unfortunately, no mobile support. It can only be accessed via desktop.
• Only 20 clients can be covered in the free account.

7.  Xero

Xero, albeit primarily an account in software, can also double as invoicing software. It was voted the best invoicing software for growing businesses.

Additional Features

With Xero, you can customize your invoices, accept bank transfers in the invoice and accept debit and credit cards. Xero invoicing software also allows you the flexibility of customizing your online invoices.

You can also set reminders for your clients and accept payments via the app. The platform collaborates with other payment portals like GoCardless and Stripe to process payments. They charge a certain percentage for payment processing.

Subscription

Xero is not the cheapest invoicing software. However, for its price, it offers fantastic features, especially for growing businesses.

• Early plan subscription: This is a $12 per month plan. It is ideal for individuals or businesses that are still breaking out. If you are on this plan, you can generate up to 20 invoices each month with an unlimited number of clients. It also allows you to generate five bills, send some quotes and access an overview of your short-term cash flow. You can also get to send quotes.
• The Growing plan subscription: This is a $34 per month plan and is advised to be used for growing businesses. With the Growing plan, you can send unlimited invoices and quotes, unlimited bills, bulk transactions and more. All these are in addition to the other features of the early plan. 
• The Established plan subscription: This is a $65 per month plan. It is ideal for businesses that have already gotten to a certain level. The plan provides multiple currencies. In this way, it services businesses that have an international client base. You can also track projects, view your business analytics and even claim expenses. This is in conjunction with all other features the plans mentioned above offer.

Pros

• You have the freedom to customize your invoices.
• It offers project tracking features, although only limited to the priciest plan.
• There are choices for your payment processor.
• Every plan you subscribe to has basic accounting features.
• There is an available free trial period. This can help you decide which plan would best suit you.
• It is possible to integrate a lot of third-party apps.
• There are tutorials available to help you navigate the system.

Cons

• The prices for Xero subscriptions are higher than some other invoicing platforms.
• There is no free plan available.

8.  PayPal Invoicing

PayPal Invoicing is one of the top-rated and best invoicing software. It is rated four stars on the TechRadar platform. When it comes to Invoicing platforms that boast of simplicity, you must mention PayPal.

It has a simple way of sending invoices and can be done with multiple currencies. The platform can also convert your payments from one currency to another. You can also conduct financial transactions from PayPal to your bank account.

PayPal is suitable for smaller groups. It is not recommended for large companies or businesses with a large client base.

Additional Features

The ease of using PayPal has already been previously established. To use this platform, you don’t need to download software, nor do you need to keep updating the software. All that is required is to log into the website and conduct your business.

For transparency’s sake, the records of your transactions are made available on the website.

Subscription

There are no monthly fees required when using the PayPal platform. However, when your clients pay for your services through the platform, you pay for the Invoicing software.

Pros

• The platform is efficient.
• You can generate automated recurring invoices.
• No monthly fees are required. You can only pay for using the platform when you get paid.

Cons

• The automation is not complete for every aspect.
• It is better for smaller businesses.

9.  Invoice Expert

Invoice Expert is handy for small business owners who need to carry out invoicing but don’t want to spend. The software helps to facilitate workflow and boost your business efficiency.

Its scope is not limited to invoice sending, as it can be used for inventory management and billing duties.

Additional Features

There are two versions of the Invoice Expert app. The lite version and the advanced version. The fees paid are one-time. There are no hidden fees, support charges or annual or monthly fees.

If you are unsatisfied with their service, there is a 100% money-back guarantee available for 30 days.

The app can be easily upgraded at any time. There is often no need to reinstall the app after an upgrade.

Subscription

• Lite version: This version is entirely free of charge. You can create several invoice templates, carry out customer and inventory management and cater to up to 100 customers and products.
• Advanced version: This version goes for up to $69.95. You can import and export customers and products. It also allows you unlimited products, a customer base, invoice designers, an online support forum and priority emails. There is also room for multiple company names.

Pros

• There are no monthly fees paid. A one-time payment covers your needs.
• It is easy to upgrade the app.
• There is a money-back guarantee within 30 days, especially if you are dissatisfied with their service.

Cons

• It is a desktop site.
• The design is too simple.

10. BillingPlatform

This is a cloud-based invoicing and billing software. It offers a wide range of services from invoice creation, bill management, account and revenue management and much more.

BillingPlatform can be customized to suit your business. It can be used on both desktops and mobiles.

Additional Features

With the account creation option, you can control accounts and their hierarchy. The platform’s revenue management can be customized to suit your needs.

Subscription

There is no specific price list for this invoicing platform. You can contact the platform and request a demo.

Pros

• The platform covers a lot of business needs, as mentioned above.
• The platform boasts excellent quality, and the design process is top-notch.
• There is an option for a demo. This influences your decision to go on with the software or not.

Cons

• There is no clear-cut price for the subscription plans.
• Navigating the app is often complex. You will need time to understand and get used to the software.

11. Scoro

Scoro is an excellent invoicing software for invoice compilation, payment reminders, and quick payments.

With Scoro, you can customize either sales, prepayment or credit invoices and quotes. Your monthly billing gets reduced drastically, and you can set up recurring payments.

Additional Features

Scoro lets you have a birds-eye view of your clients’ or your projects’ profitability. You also get paid quickly due to the automated reminders you can set up on the app.

Besides the above, you do not need to fidget when looking for your business information or statistics.

On the real time dashboard, you can access all the sent invoices and get an estimate of your monthly revenue.

Several tools are available on the Scoro platform to help you manage and organize your business. You don’t need to open several tabs when using Scoro, and this software can save you time.

Subscription

Scoro has a free 14-day trial period, and you can request a demo.

The paid version is available for $26 monthly for each user.

Pros

• Your customers are one click away as you can get all the necessary information you need about them.
• You can track the profitability of your projects easily.
• All sales and financial information are made into detailed reports for easy access.

Cons

• There is just one paid subscription plan.
• It is slightly more expensive than other plans.

12. Bill.com

This software is made for easy simplification of bills and invoices. It helps you review and approve bills from either a mobile or desktop device. Payments can also be sent from either a domestic or international level, and invoices, receipts, and checks can be stored.

Additional Features

With Bill.com, account management is made easier. Payments are much faster and easier and can be conducted through PayPal, Credit card, or ACH.

You can send automated invoices and reminders, manage your contacts, and sync your accounting software to Bill.com. Account syncing makes the bank account reconciliation and balancing of the books easier.

An additional feature, which is uncommon, is its customizable account charts.

Subscription

There are four subscription plans that Bill.com offers. They are divided into payable or receivable features.

The payable features consist of unlimited cloud storage, a centralized inbox, and an option for six users. Consolidated vendor details, standard approval policies, ACH checks, and wire transfers are all paid subscription features.

The receivables are auto charge and pay, ACH payments, credit card payments, recurring invoices, and customized invoice and email payments. There are free trial periods after which you would be required to pay.

• Essentials: This comes at $45 per user each month. You can manage your receivables or payables with this plan. It also lets you export or import your data from the accounting software.
• Team: it goes for $55/month per user. It covers integration with QuickBooks and Xero, customizable user roles, and all other features the essentials plan covers.
• Corporate: This costs $79 each month per user. It comprises everything under the Team plan, including custom approval policies.
• Enterprise: For this plan’s price, you would need to contact Bills.com. It is made up of everything the above plans offer, in addition to syncing with more Invoicing software and more.

Pros

• It boasts impressive features.
• It has an excellent app for mobile devices.
• There are several accounting software integrations.

Cons

• The subscription costs are pretty expensive.
• The actual invoicing features are relatively limited.

Benefits of the Best Invoicing Software

As a freelancer or small or large business owner, there is no doubt that you would need Invoicing software for efficiency. You carry out your activities more efficiently than you would have.

If you need more convincing, the following benefits will give you reasons to give invoicing software a chance.

Greater Efficiency and Automation

With invoicing software, your workflow rate gets smoother. Your client’s details can be gotten quickly and in a smoother manner. Relevant information is found with the click of a finger as it is saved in the cloud.

It can take a few minutes to quickly fill in the products and amount of hours and send. Recurring payments can also be quickly gotten for long-term clients. An efficient system improves your work-rate flow and leaves you less stressed.

A More Professional Look

Invoicing software makes your business look professional. Some invoicing apps allow you to add your business logo to the invoices. PDF copies of invoices can be printed or sent as an email to your customers.

It still increases your level of professionalism. Your invoice should capture the necessary details about your business, like the product in question and the price.

Sending Multiple Invoices

As a business owner, you desire speed, especially when dealing with several clients at a time. With invoicing software, you can send multiple invoices to several clients simultaneously. Their records are also preserved for easy access when the need arises.

Quick and Easy Financial Management and Auditing

When dealing with manual invoices and the need to audit arises, you may have a hard time pooling records. The software helps in the generation of the necessary reports and tax processing.

Accurate Software Invoicing

The accuracy of your invoices improves with the use of Invoicing software. Your attention is geared toward invoice content.

Other extras like dates, layouts, fonts and the like are automatically taken care of. The margin of error when using such platforms is small.

Improvement in Cash Flow and Payments

There is no doubt that invoicing software improves the flow of money in your business. When you have new clients, the apps help you create invoices to be sent out quickly. The faster invoices are sent to clients, the earlier you receive your payments.

Invoicing software has unique features. Some have a feature that allows you to pay directly through the platform. This also improves the flow of cash in the organization.

Better Organization

It can be pretty embarrassing to keep reminding your clients about payments. This is another role for proper organization. You can send reminders or generate automatic payments.

Better Security

In instances where your computer system packs up, you are not worried about losing your invoices. Online invoices are stored in the cloud, which reduces the chances of loss. Better security also removes the fear of leaking invoices or clients’ sensitive details.

Several Language and Currency Options

Invoicing software allows you to entertain clients worldwide without language or currency limitations.

An Australian customer can order merch from you in South Korea, and there would be no hitches. This makes billing easier for you as a business person and your client, the recipient of your service.

Better Accessibility

For some software, you can use both mobile or desktops. This literally makes the invoicing platform accessible at any given time from your phone, tablet or desktop.

Smoother Customer Relations

The ease such billing platforms give can help foster tighter client relations. There are several customizable settings on some of the platforms that give opportunities to send messages to your client.

Also, the already established professionalism you display, the accurate bills, and much more can endear you to them.

Business Boosting

Everyone likes good things. The outstanding customer relations that the invoicing app helps you achieve can boost your business. You get referred to more people, and in the long run, there is business growth.

Choosing The Best Invoicing Software

You’re undoubtedly spending a portion of your business resources on getting the best invoicing software.

So it’s only proper to consider some factors before making up your mind on any of the options we’ve listed. Here are some aspects to deliberate on before starting that subscription.

Cost of the Software

Finances play a huge role in our life choices. It is not strange that it would also play a role in choosing adequate Invoicing software for your business. For a start, you may select the free versions of anyone that suits you.

When your business and client base expands, it is only natural to go for something bigger. Your pockets would dictate the plan to subscribe to.

Scalability of the Platform

Your finances have been mentioned to play a role in choosing adequate invoicing software. Finances, however, should not be a strong determinant. You can anticipate how large your business will expand in a year.

The anticipated expansion should be factored in when choosing a plan. Picture the business size you should have, for example, at the end of six months and pick a suitable plan.

This would help you avoid running around in circles and keep jumping from one price per plan to another.

The Ease You and Your Clients Experience

Clients should be factored in when weighing options regarding invoice software. One of the features to look out for is payment gateways and multiple currencies, especially for clients abroad.

Others are recurring invoices, payment reminders, invoice tracking and much more.

Software Integration

There might be some other apps you work with daily and need to integrate with the new software. Some Invoicing software has an integration option. Ensure to test it first before permanently embracing the new software.

User Access Settings

If you have some people working under you that you need to add, it will influence your decision. Your staff may need access to the software, so you must find the software that allows multiple users. You can assign different access levels.

Customer Service Reputation

The customer service provided by invoicing software can influence your choice. The hours they work and the reviews on their site and other platforms should also keep you informed.

Conclusion

With the right software, you should be able to bill your clients and customers appropriately. Keeping track of your finances is another plus of having the right software.

The best invoicing software for your business may not be the best for others. The best way forward is studying your business and subjectively choosing the best invoicing software.

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